Privacy Policy

This privacy policy defines and informs you of the way in which the IDMABIO uses and protects any information that you may transmit when you use this site, which can be accessed from the following URL: https://www.idmabio.com/.
Please note that this privacy policy may be amended or supplemented at any time by IDMABIO, in particular in order to comply with any changes in legislation, regulations, case law or technology. In such a case, the date of the update will be clearly identified at the top of this policy. These modifications are binding on the User as soon as they are posted online. The User should therefore regularly consult this privacy and cookie use policy in order to take note of any changes.

1. PERSONAL DATA
In general, you can visit the IDMABIO website without providing any personal information about yourself. In any event, you are under no obligation to transmit this information to IDMABIO. However, if you refuse, you may not be able to benefit from certain information or services that you have requested. In this regard, IDMABIO may in certain cases ask you to provide your surname, first name, e-mail address, telephone number, etc. By providing this information, you expressly agree to it being processed by IDMABIO, for the purposes indicated in point 2 below and for the purposes stated at the end of each form.
In accordance with the General Data Protection Regulation (GDPR) adopted by the European Parliament on 14 April 2016, and the amended Data Protection Act of 6 January 1978, IDMABIO informs you of the following:
• 1. Identity of the data publisher
The publication directors are Sylvie Warrot, Nicolas Ris
The website is hosted by o2switch, 222 Boulevard Gustave Flaubert, 63000 Clermont-Ferrand, Capital de 100000 euros, Siret : 510 909 80700024.
• 2. Purposes of processing
IDMABIO may process your personal information:
(a) for the purposes of communicating with you about its news and services by means of newsletters and transactional e-mails; and/or
(b) for the purpose of collecting information on the behaviour of Internet users on its site in order to refine browsing statistics.
• 3. Destinataires
Only IDMABIO is the recipient of your Personal Information. This data, whether in individual or aggregated form, is never transmitted to a third party, notwithstanding the sub-contractors used by IDMABIO (you will find further information about them in point 8 below). Neither IDMABIO nor any of its subcontractors market the personal data of visitors and Users of its Site.
• 4. Safety measures in place
An SSL certificate and several security extensions ensure secure browsing on our site.
• 5. Storage life
Your Personal Information is kept by IDMABIO only for the time corresponding to the purpose of the collection as indicated in 2 above, which in any event may not exceed 24 months.
• 6. Information Technology and Civil Liberties rights
In accordance with the regulations concerning the processing of personal data, the user has the rights listed below.
In order for the data controller to comply with the request, the user must provide the following information: first name, surname and e-mail address.
o Right of access, rectification and deletion of data
You have the right to access your Personal Information.
However, due to IDMABIO’s obligation of security and confidentiality in the processing of personal data, you are informed that your request will be processed provided that you can prove your identity, in particular by producing a scan of your valid identity document (in the event of a request by e-mail) or a signed photocopy of your valid identity document (in the event of a request in writing).
IDMABIO informs you that it will be entitled, where appropriate, to object to requests that are manifestly abusive (by their number, repetitive or systematic nature).
Under this right, you are entitled by law to request the rectification, updating, blocking or deletion of any data concerning you that may be inaccurate, incorrect, incomplete or obsolete.
You can also define general and specific directives relating to the fate of your personal data after your death. Where applicable, the heirs of a deceased person may request that the death of their relative be taken into account and/or that the necessary updates be made.
Users may view, update, modify or request the deletion of data concerning them by following the procedure set out below:
Send an email to idmabio@inrae.fr
o Right to data portability
Users have the right to request the portability of their personal data held by the site to another site, in accordance with the following procedure:
Send an email to idmabio@inrae.fr
o Right to object
The user has the right to request the limitation of or to oppose the processing of his/her data by the site, without the site being able to refuse, unless it can demonstrate the existence of legitimate and overriding reasons, which may override the interests and rights and freedoms of the user.
In order to request a restriction on the processing of his/her data or to formulate an objection to the processing of his/her data, the user must follow the following procedure:
Send an email to idmabio@inrae.fr
o Right not to be subject to a decision based exclusively on an automated process
In accordance with the provisions of Regulation 2016/679, the user has the right not to be subject to a decision based exclusively on an automated process if the decision produces legal effects concerning him or her, or significantly affects him or her in a similar way.
o The right to determine what happens to data after death.
Users are reminded that they can organise what is to become of their data collected and processed if they die, in accordance with law no. 2016-1321 of 7 October 2016.
• 7. Response times
IDMABIO undertakes to reply to your request for access, rectification or opposition or any other additional request for information within a reasonable period of time, which may not exceed 1 month from receipt of your request.
• 8. Authorised service providers and transfer to a non-EU country
IDMABIO informs you that it has recourse to its authorised service providers to facilitate the collection and processing of the data you have communicated to us. These service providers may be located outside the European Union and may receive data collected via the various forms on the Site.
IDMABIO has first ensured that its service providers provide adequate guarantees and comply with strict conditions regarding confidentiality, use and protection of data.
• 9. Complaint to the competent authority
If you consider that IDMABIO is not complying with its obligations with regard to your Personal Information, you may lodge a complaint or a request with the competent authority. In France, the competent authority is the CNIL, to which you can send a request electronically by clicking on the following link: https://www.cnil.fr/fr/plaintes/internet.

2. RGPD: General Data Protection Regulation

How information is distributed (RGPD)
IDMABIO, located within the Institut Sophia Agrobiotech (Centre de Recherche Provence-Alpes-Côte-d’Azur, 400, route des Chappes, BP 167 – 06903 Sophia-Antipolis Cedex, France) offers expert services in the fields of molecular characterisation.

IDMABIO offers a range of standard and customised services. Orders for services are placed on the basis of a needs analysis. The data collected is recorded and processed in a ‘Customer’ file. This file enables us to manage and trace all requests.

The data collected is stored :
– in the mailboxes of IDMABIO team members, during exchanges to ensure proper follow-up of the request with the customer and between IDMABIO members.
– in Word, Excel, PowerPoint or PDF format on a DROPBOX (for which the confidentiality policy can be found at https://www.dropbox.com/privacy) with access restricted to IDMABIO staff, for quotations, order forms, delivery notes and service reports that IDMABIO sends to customers.
– in laboratory notebooks kept in the IDMABIO office with access restricted to IDMABIO staff.
– in dedicated software (Esitoul, Biolomics) for managing the storage of biological material and data relating to this material, and documents relating to the services requested.
– in the extranet of the idmabio site for sharing and managing documents relating to the services requested.

Categories of data stored
Identity: title, surname, first name, address, delivery address, telephone number, e-mail address, internal processing code enabling the customer to be identified.
Data relating to orders: transaction number, details of purchases, amount of purchases, data relating to the settlement of invoices (payments, outstanding payments, discounts).
Data relating to means of payment: bank details (RIB).

Recipients of the data
The IDMABIO team is the recipient of all categories of data.
Its subcontractors, responsible for delivering its orders, are recipients of the identity, address and telephone number of customers.
The accounting department, responsible for invoicing, receives the identity, address, telephone number and bank details of our customers.

Data retention period
Data required for order management and invoicing: for the duration of the commercial relationship and ten (10) years for accounting purposes. For data traceability at the level of biological material, this data is kept indefinitely.
Data relating to means of payment: this data is not kept.

Your rights
You have the right to access, rectify or delete your personal data. You also have the right to portability and the right to limit the processing of your data (see www.cnil.fr for more information on your rights). To exercise these rights or if you have any questions about the processing of your data under this scheme, you can contact :

The idmabio@inrae.fr team or call +33 (0)4 92 38 65 01 (N Ris) / +33 (0)4 92 38 64 77 (S Warot)

If, after contacting the IDMABIO team, you feel that your ‘Informatiques et Libertés’ rights have not been respected, you can submit a complaint online to the CNIL.

3. COOKIES POLICY
When you first connect to the IDMABIO website, you are warned by a banner at the bottom of your screen that information relating to your browsing may be recorded in files called “cookies”. Our policy on the use of cookies gives you a better understanding of the provisions we implement for browsing our website. In particular, it informs you about all the cookies present on our website, their purpose (part I.) and gives you instructions on how to configure them (part II.).• 1. General information about cookies on the IDMABIO website
IDMABIO, as the publisher of this website, may install a cookie on the hard disk of your terminal (computer, tablet, mobile phone, etc.) in order to guarantee you smooth and optimal browsing on our website.
Cookies” are small text files of limited size that enable us to recognise your computer, tablet or mobile phone so that we can personalise the services we offer you.
The information collected via cookies does not in any way allow you to be identified by name. They are used exclusively for our own purposes, to improve the interactivity and performance of our website and to send you content tailored to your interests. None of this information is communicated to third parties except where IDMABIO has obtained your prior consent or where disclosure of this information is required by law, court order or any administrative or judicial authority empowered to deal with it.
To give you a better idea of the information that cookies identify, you will find on the cookie policy page the different types of cookies that may be used on the IDMABIO website, their name, their purpose and how long they are kept.
• 2. Configuring your cookie preferences
You can accept or refuse the deposit of cookies at any time by changing your preferences using the cookie icon at the bottom right of this page.
When you first connect to the IDMABIO website, a banner briefly presenting information about the deposit of cookies and similar technologies appears at the bottom of your screen. This banner gives you the choice of accepting all cookies or rejecting them. If you accept all cookies, this means that by continuing to browse the IDMABIO website, you accept the deposit of cookies on your terminal.
Depending on the type of cookie in question, you may be required to give your consent to the placing and reading of cookies on your terminal.
– Cookies exempt from consent
In accordance with the recommendations of the Commission Nationale de l’Informatique et des Libertés (CNIL), certain cookies do not require your prior consent insofar as they are strictly necessary for the operation of the website or their sole purpose is to enable or facilitate communication by electronic means. These include session identifier cookies, authentication cookies, load balancing session cookies and cookies used to personalise your interface. These cookies are fully subject to this policy insofar as they are issued and managed by IDMABIO .
– Cookies requiring your prior consent
This requirement applies to cookies issued by third parties and described as “persistent” in that they remain on your terminal until they are deleted or expire.
As such cookies are issued by third parties, their use and storage are subject to their own confidentiality policies, a link to which is provided below. This family of cookies includes audience measurement cookies (notably Google), advertising cookies (which IDMABIO does not use) and social network sharing cookies (notably from Facebook and YouTube).
Audience measurement cookies compile statistics on visits to and use of various elements of the website (such as the content/pages you have visited). This data is used to improve the ergonomics of the IDMABIO website. An audience measurement tool is used on these websites with Google Analytics.
• 3. You can use various tools to set your cookie parameters
Most Internet browsers are configured by default to allow cookies to be deposited. Your browser gives you the option of modifying these standard settings so that all cookies are systematically rejected, or so that only some cookies are accepted or rejected, depending on the sender.
CAUTION: We would like to draw your attention to the fact that refusing to store cookies on your terminal may nevertheless alter your user experience and your access to certain services or functions on this website. Where applicable, IDMABIO declines all responsibility for the consequences of any deterioration in your browsing conditions as a result of your choice to refuse, delete or block the cookies necessary for the operation of the site. These consequences will not constitute damage and you will not be entitled to claim any compensation as a result.
Your browser also allows you to delete existing cookies from your terminal or to notify you when new cookies are likely to be placed on your terminal. These settings have no effect on your browsing experience, but you will lose all the benefits of the cookie.
Please see below for the various tools available to you for configuring the cookies placed on your terminal.
• 4. Setting your browser parameters
Each Internet browser has its own cookie management settings. To find out how to modify your preferences with regard to cookies, you will find below the links to the help you need to access the menu in your browser provided for this purpose:
Chrome : https://support.google.com/chrome/answer/95647?hl=fr
Firefox : https://support.mozilla.org/fr/kb/activer-desactiver-cookies
Internet Explorer : https://support.microsoft.com/fr-fr/help/17442/windows-internet-explorer-delete-manage-cookies#ie=ie-11
Opera : http://help.opera.com/Windows/10.20/fr/cookies.html
Safari : https://support.apple.com/kb/PH21411?viewlocale=fr_FR&locale=fr_FR
For more information about cookie management tools, visit the CNIL website at https://www.cnil.fr/fr/cookies-les-outils-pour-les-maitriser.
If you have any questions or require further information about this cookies policy, please contact us via our e-mail address: idmabio@inrae.fr.